Accounts Receivable Officer

POSITION SUMMARY
The Accounts Receivable Officer is responsible for managing and overseeing all aspects of the accounts receivable process. This includes invoicing, payment processing, and reconciling accounts. The role involves maintaining accurate financial records, ensuring timely collections, and handling student inquiries regarding their accounts. This role involves close collaboration with other departments to support the university’s student financial operations.

RESPONSIBILITIES

A. Core responsibilities
• Sales Invoicing and Collections:

• Generate sales invoices for students and ensure timely collection of student fees on
  a quarterly basis.
• Manage student cash collection and bank deposits.
• Reconcile the accounts receivable ledger daily to ensure accurate recording of all
  collections.

• Credit Card and Payment Processing:

• Ensure credit card settlements for CConline and POS entries are accounted for.
• Reconcile and prepare receipts for all payments received through payment links, POS
  machines, and bank transfers.

• Cheque Handling:

• Responsible for depositing student cheques, contacting students regarding
  rejected/dishonored cheques, and implementing penalty fees accordingly.

• Accounts Receivable Management:

• Follow-up on and meet deadlines for managing accounts receivable within trimester
  targets.
• Perform fee reconciliation post-census/term cut-off dates.
• Prepare a weekly receivables report.
• Implement late fees, scholarship cancellations, and sanctions in a timely manner,
  and remove them once outstanding fees have been settled.
• Follow-up on the collection of outstanding debts from previous trimesters.
• Maintain student funding/scholarships in compliance with the university’s financial
  policy at the end of each trimester.

• Support and Communication:

• Provide support to other departments’ email requests, such as student visas,
  careers, and admissions.
• Ensure all student and staff visa entries are accounted for.
• Respond to student inquiries and requests via email and phone.
• Manage customer issues or concerns regarding fees/payments with minimal
  escalation to the line manager.

• Expense and Petty Cash Management:

• Approve employee prepaid card expenses and ensure entries are booked as the
  expenses are approved.
• Manage petty cash, record cash vouchers, issue IOUs based on team approvals,
  ensure timely settlement of IOUs, replenish petty cash as needed, and reconcile
  petty cash accounts at the end of each day

B. Miscellaneous responsibilities

• Provide finance related support to Student Services, Admissions, Visa Services and
  Marketing Department.
• Maintaining a professional relationship students and parents to enhance the
  student’s experience.
• Any other responsibilities as requested from time to time.

RELATIONSHIPS

• Foster interdepartmental relationships, especially with Admissions and Student
  Services, to enhance finance-related support.

QUALIFICATIONS AND SKILLS

• Bachelor’s degree in accounting, finance, business, or a related field.
• Minimum 0-2 years’ experience in accounting and finance.
• Proficient with ERP systems and MS Excel.
• Good sense of fiduciary duties and commercial acumen.
• Strong customer service orientation, attention to detail, and problem-solving skills.
• Competent interpersonal and communication skills, with the ability to engage effectively
  with students, parents and / or student’s financial sponsors.
• Excellent organizational skills with an ability to manage multiple tasks and priorities.

LOCATION AND WORK ENVIRONMENT

• This position is a full-time on-campus student facing role.
• The role includes offsite university engagements requiring finance support (recruitment
  and marketing events).
• Flexibility for remote work during non-peak periods depending on student facing
  responsibilities.

COMPENSATION AND BENEFITS

• Package for freshers with high potential for financial growth.
• Strong opportunity to grow in the department and the organization.
• Freezone company sponsored visa.
• Health insurance with a quality provider under the company’s group medical policy.
• Annual air ticket after the completion of one year.
• Annual leave as per the UAE Labour Law.
• Gratuity and end of service benefits as per the UAE Labour Law.
• Transport services or transport reimbursement if travelling is required offsite.
• Staff discounts on university programs and university’s short courses.

HOW TO APPLY

• Send your CV to [email protected]
• Provide your name, contact details (phone number and email), notice period.
• Specify the position you are applying for.